A Steering Team provided oversight for the initial formation of Engineering IT. A permanent governance structure for Engineering IT Shared Services was established in 2012 and was modeled after the campus-level IT Governance structure.
The main IT Governance Committee has a chair appointed by the Dean. Each of the units represented in the Engineering IT funding model (a total of 18 for Fiscal Year 2014) has one representative on this committee, to be appointed by the unit head. The duties and responsibilities of the IT Governance Committee include:
- Establish strategic priorities. Ensure that the strategic direction of Engineering IT aligns with the overall strategy and teaching, research, and administrative needs of all Engineering units.
- Resource allocation. Make recommendations on how to deploy Engineering IT resources in support of initiatives that extend across functional and organizational boundaries. This includes high level oversight responsibility of the Engineering IT funding model.
- Recommend IT standards and policies. Make recommendations to college leadership regarding IT policies, initiatives and services at all levels of the College. Provide guidance on IT standards and policies that support improved services, greater efficiency, and effectiveness. For example, through the increased shared use and interoperability of technologies, as well as ensuring the security of high risk data across the College.
- Performance measures. Review established baseline metrics for Engineering IT projects and services to ensure appropriate data are collected for projects and services.
- Transparency. Ensure that all governance considerations and decisions are published to the College community. Review communications strategies to Engineering IT customers about all available services, and the status of those services, to ensure that communications are adequate to meet the needs of the user communities.
- Collaboration. Consider opportunities for collaboration with other units within the College, elsewhere on campus, and at other institutions. These collaborations could be in specific IT specialties, academic or business functions.
- Consultation. Responsible for advising and requesting comment from the College units, committees and constituencies as appropriate.
- Approval. Responsible for acquiring the necessary approvals for IT policy changes that affect matters beyond the scope of the IT Governance Committee.
- Campus Connection. Provide an active connection to the campus IT Governance structures.