File and Data Storage

Engineering IT’s staff of technical professionals can provide a range of robust IT infrastructure services to meet the needs of the College. Engineering IT provides data storage services for all faculty, staff and students within the College of Engineering through our basic data storage service. We can also provide more specialized storage and data backups for research groups, in addition to professional management of physical and virtual servers and high performance computing (clusters).

List of All Storage Options



How do I Choose Which Storage is Right For Me? (Storage Details)

  U of I Box OneDrive for Business (Office 365) Google Apps @ Illinois Dropbox Amazon Cloud Drive EngrIT Storage (US-A/US-R) EWS Homes Active Data Storage Illinois Data Bank
Service information https://techservices.illinois.edu/services/u-i-box https://techservices.illinois.edu/services/office-365 https://techservices.illinois.edu/services/google-apps-illinois https://www.dropbox.com/plans https://www.amazon.com/clouddrive http://it.engineering.illinois.edu/services/file-storage-server-hosting http://it.engineering.illinois.edu/ews/ http://researchdataservice.illinois.edu/ https://databank.illinois.edu/
Groups that are eligible for this service All students, faculty, and staff All students, faculty, and staff All students, faculty, and staff Public   Engineering faculty and staff Engineering Students (Purged when student leaves) All students, faculty and staff published 'version of record' storage for all grads, faculty, staff
Where to get help Tech Services Help Desk Tech Services Help Desk Tech Services Help Desk https://www.dropbox.com/help http://amzn.to/1mgDuBV engrit-help@illinois.edu ews@illinois.edu researchdata@library.illinois.edu researchdata@library.illinois.edu
Amount of storage provided per person 50 gigabytes - Larger allowances may be available upon request Currently: 1 terabyte - 2016: Unlimited storage will be provided Google Drive for EDU has unlimited storage 2 gigabytes initial…up to 16gb free with 'friend referrals' - or $120/TB/year (Pro plan) 5gb at $12/year (included with Prime membership) - or Unlimited at $60/year $80/TB/Year (included in departmental support for Admin storage) 10gb - data is available until the semester AFTER student leaves campus. $96/TB/Year - backups via 'Icehouse' at $74/T/yr 2TB per faculty member/yr
Amount of storage provided per team (group) 250 gigabytes - Larger allowances may be available upon request  This feature doesn't exist for OneDrive for Business. This feature doesn't exist for Google Drive for EDU. Dropbox Business' - $15/user/month with 1tb/user This feature doesn't exist for Amazon Cloud Drive Determined per research group n/a n/a n/a
Maximum size for a single file 15 gigabytes 2 gigabytes 5 terabytes 2 gb 2gb (no limit via desktop app) Dependent on OS and File System Dependent on OS, File System, and allocation size Dependent on OS and File System 15gb - can ingest via Box
Approved for storing FERPA data FERPA COMPLIANT NOT FERPA COMPLIANT NOT FERPA COMPLIANT NOT FERPA COMPLIANT SOME AWS STORAGE IS FERPA COMPLIANT FERPA COMPLIANT n/a not in service yet, no info about FERPA NOT FERPA COMPLIANT
Approved for storing HIPAA data NOT HIPAA COMPLIANT NOT HIPAA COMPLIANT NOT HIPAA COMPLIANT NOT HIPAA COMPLIANT NOT HIPAA COMPLIANT NOT HIPAA COMPLIANT NOT HIPAA COMPLIANT not in service yet, no info about HIPAA NOT HIPAA COMPLIANT
Available via web browser http://box.illinois.edu http://office.illinois.edu http://docs.g.illinois.edu/ http://www.dropbox.com https://www.amazon.com/clouddrive n/a n/a n/a n/a
Available via mobile app (smartphone/tablet) Download the Box app from your device's app store. Download the OneDrive for Business app from http://office.illinois.edu. Download the Google Drive mobile app from https://www.google.com/drive/download/. https://www.dropbox.com/mobile https://www.amazon.com/clouddrive/apps n/a n/a n/a n/a
Available via desktop app (Windows/Mac) Download the Box Sync software from the Box website Download the OneDrive for Business Sync software from http://office.illinois.edu. Download the Google Drive desktop software https://www.google.com/drive/download/ https://www.dropbox.com/install https://www.amazon.com/clouddrive/app-download n/a n/a Terminal/SSH may have FTP/SFTP in future


How do I Choose Which Storage is Right For Me? (Storage Details)

QUESTIONS TO DETERMINE STORAGE NEEDS

GOAL: By asking these questions, we can eliminate certain options from the discussion about where to put people's data. Also, we could guide the conversation in a constructive way towards creating a tailored solution for their needs and help manage the customer's expectations better.

KEY QUESTIONS

A1) Are you working with HIPAA data? (Health Information Portability and Accountability Act)
https://www.med.illinois.edu/helpdesk/policy/hipaaphipolicy.php

A2) Does your project have Export Restrictions?
https://research.illinois.edu/regulatory-compliance-safety/export-control

BASIC QUESTIONS

B1) How much storage (in GBs or TBs) is needed now?

B2) When do you need it?

B3) Do you expect the need to increase later?

B4) How much will the data change over time? (is ‘cold’ data?)

B5) Will you need to share this data with others?

B5a) Will you need to share this data with others outside the University of Illinois? (Are there external collaborators or is this a campus-only project?)

B5b) From what locations will you need to access this data? (China, France, Paxton)

B6) From what platforms will you need to access this data?
*Linux?    *Windows?  *Macintosh?     *Mobile?

DEEPER QUESTIONS

C1) How is the data collected? (Mobile phone/camera/special tool)

C2) Do you need to process this data in real-time? (collect, then archive)

C3) Do you need this data to work on The Campus Cluster?

C4) How long can you work without access to your data? (backups v snapshots)

Get Help

Questions about this topic? Don't see what you're looking for?

Email engrit-help [at] illinois [dot] edu, call the Help Desk at 217-333-1313, or contact your primary IT support professional.